Only having a short period to get city business together for the newly-elected city officials, the commission was scheduled to release the Requests for Proposals Saturday. The proposals will be used to gather prospective vendors for city services.
The commission voted unanimously to approve the RFPs release, although Commissioner Jed Beardsley was absent. With that vote, there were six items included:
the release date for the RFPs
having no pre-bid conference for the RFPs
accepting an evaluation process based on how the contracting and proposals committee decides
holding an RFP training process for candidates Nov. 10 from 11 a.m. to 1 p.m. [location TBD]
establishing the due date for the RFPs as Nov. 23
adopting an email address to take questions from vendors.
Commissioner J.D. Clockadale, co-chair of the contracting and proposals committee, said the email address related to the RFPs is not for RFP submission, but solely to answer any questions vendors might have regarding the process.
In the RFP packet, there will be detailed instructions as to how to submit the required information.
In other actions, the commission approved the acceptance of donated funds from Riley McLendon, the law firm of the appointed pro bono city attorney for the commission Bill Riley, to pay for the advertisement of the RFPs.
They also approved the acceptance of donated funds from three candidates to go towards the costs of the RFPs, as well as funds associated with executive search.
Chairman Ben Vinson added the funds from the candidates are personal funds from each and are not attached to campaign funds. With the donated funds from candidates, Vinson will put the money into a trust to hold and use appropriately in regards to the RFPs costs and executive search — any money left over will be prorated back to those individual donors.
The commission set today as the deadline date for all committees to submit their preliminary information for the final report. The report is due Nov. 7, which will then be handed over to the elected city officials.